Who We Are: CareGivers America is a local provider of Home Care Services with 25+ locations in Pennsylvania. We care for the aging and disabled populations in their homes and communities.  We are a Modivcare company with affiliate personal care brands across 7 states.  

We are seeking a dedicated and detail-oriented Administrative Associate to join Modivcare PCS. As an Administrative Associate, you will play a vital role in ensuring the smooth operation of our administrative processes and providing exceptional support to our team. 

• Schedule: M - F 8am - 5pm 
• Office Address: 270 S River St, Plains, PA 18705

Administrative Support: 

• Provide comprehensive administrative support to the management team, healthcare professionals, and other staff members. 

• Maintain accurate and up-to-date records, including patient information, schedules, and employee records. 

• Manage incoming and outgoing communications, including phone calls, emails, and mail. 

• Organize and maintain electronic and physical files, ensuring confidentiality and compliance with regulatory requirements. 

​​​​​​Scheduling and Coordination:  

• Communicate with patients and their families to confirm appointments, address inquiries, and provide necessary information. 

• Collaborate with internal teams to ensure timely completion of paperwork, billing, and other administrative tasks. 

Data Entry and Reporting: 

• Accurately enter and update patient and employee information in the electronic health records (EHR) system. 

• Use HHAeXchange to generate reports and maintain databases to track patient visits, referrals, and other relevant data. 

• Assist in preparing periodic reports on administrative activities, such as appointment volumes, billing, and staff productivity. 

Office Coordination: 

• Maintain office supplies and equipment, coordinating with vendors as needed. 

• Assist in the onboarding process of new employees, including completing necessary paperwork and facilitating orientation. 

• Coordinate meetings and events, including scheduling, preparing agendas, and arranging logistics. 

Qualifications and Skills: 

• High school diploma or equivalent; additional education or certification in administration is a plus. 

• Proven experience in an administrative support role, preferably in a healthcare or related setting. 

• Strong organizational skills with the ability to multitask and prioritize effectively.  

• Proficient in using office software (e.g., Microsoft Office Suite) and familiarity with electronic health records (EHR) systems. 

• Strong verbal and written communication skills. 

Pay and Benefits:

• Pay varies with experience
• Direct Deposit
• Paid Time Off
• Health, Dental, STD, LIFE, Critical Illness benefits
• 401(k) match of up to 6%
• Employee Discount Program (includes cell phone discounts, car maintenance, entertainment, and more)
• EAP

Equal Opportunity Employer: CareGivers America is dedicated to a policy of non-discrimination in employment and delivery of services. CareGivers America employs personnel and provides services to consumers without regard to race, color, age, gender, religious creed, ancestry, national origin, sexual orientation, disability (mental or physical), marital status, communicable disease, or any other legally protected state or federal status. Caregivers America is associated with Home Health, Home Care, Elder Care, Personal Care, and Human Services.

Approved Provider: CareGivers America is a provider for Medicaid Waiver Programs, Community Health Choices, Amerihealth Caritas, Keystone First, UPMC, PA Health and Wellness, Area Agency on Aging, and many Supports Coordination Entities such as CIL Cares, Center for Independent Living, System Access and Management (SAM), United Disabilities Service (UDS), Liberty, PA Health Management, PCC, and many more.